Executive Coordinator

Third Way is a national think tank and advocacy organization that champions moderate policy and political ideas. Since our founding in 2005, we have served as a critical bulwark against political extremism by advancing values-driven, reform-oriented solutions on the defining issues of our time. Our work is grounded in the mainstream American values of opportunity, freedom, security, and democratic capitalism, and we advocate for the vital center across seven major areas: climate and energy, economy, education, health care, national security, politics, and social policy.

Third Way is seeking an Executive Coordinator to directly support two leaders of the Communications Program and Moderate Power Project, including members of Third Way’s management team. The Executive Coordinator contributes to the high impact of both teams by providing administrative support, coordinating logistics, and contributing to communications and social media, as well as events, finalizing products, and coordinating efforts across the organization to get those products out into the world. Third Way’s Communications Team is a leading voice in the center-left, guiding messaging, policy, and electoral strategy to win in the battleground states and districts that build majorities. And our Moderate Power Project is creating the megaphone for the moderate movement with key advocacy and infrastructure-building projects. This position will report to the Senior Director of Communications and work closely with the Executive Vice President.

As the Executive Coordinator, a typical day might include…

• Managing schedules, overseeing preparations for meetings, and managing logistics for the Senior Director of Communications and Executive Vice President, as well as providing background research in preparation for meetings and events, and ensuring appropriate follow-up;
• Coordinating travel arrangements including booking transportation and lodging and providing pre-travel logistical briefing materials;
• Preparing expense reports and reimbursements and invoices;
• Tracking outreach to key stakeholders as part of our ongoing policy, political, and messaging campaigns;
• Tracking and documenting press mentions and adding them to the website;
• Supporting the logistics of events, both online and in-person in Washington. Requires working directly with Third Way staff, event participants, attendees, and vendors;
• Assisting other team members in researching and contributing to communications products on request;
• Proofreading documents, op-eds, threads, and press releases before release;
• Staffing virtual and off-site events, including checking-in guests and liaising with Third Way staff and venue employees.

Job requirements

Competencies:

• Written Communication
• Problem Solving
• Time Management
• Patience
• Customer Focus
• Flexibility
• Detail Orientation
• Accountability of Self
• Discretion
• Respectfulness

This might be the job for you, if you:

• Have a Bachelor’s degree or at least a year of relevant experience handling administrative responsibilities;
• Possess excellent communication, organizational, administrative, and research skills;
• Are able to work under short deadlines and deliver in a fast-paced environment;
• Are able to juggle multiple projects with competing priorities simultaneously;
• Have impeccable attention to detail and proofreading skills;
• Are curious and eager for professional development;
• Think on your feet and adapt to changes effortlessly;
• Want to make a difference and an imprint as Third Way’s Executive Coordinator.

In the Third Way Culture, we are looking for:

• Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
• Collaborators: People who work in teams—sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.
• Creators: People who fosters divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
• Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
• Respectful: People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.

Within 1 months, you'll…

• Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes HR, Benefits, IT, Finance, and office operations.
• Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.
• Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.
• Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.
• Attend weekly team meetings. You’ll learn about the key goals of each program, how they’re doing, what challenges they face, and how you will contribute.
• Begin training to learn our Salesforce system and how to add key interactions to the database and update records and campaigns.

Within 2 months, you'll…

• Gain an understanding each employee’s role and their contribution to the organization.
• Attend program overview sessions to learn more about each team’s contribution to TW’s mission.
• Incorporate TW’s Style Guide and Production process into your work products.
• Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.
• Begin playing an integral role in the daily operation of the Communications team and coordinate the senior leadership’s activities and weekly team meetings.
• Learn about the key functions of the Moderate Power Project and its five verticals working to elevate moderate people, ideas, and infrastructure.

Within 3 months, you'll…

• Feel a sense of comfort and familiarity with the staff, your team, and your work.
• Continue to attend weekly departmental meetings with a stronger understanding of your team’s strategic goal.
• Bring new ideas and suggestions to your weekly one-on-ones with your manager.
• Attend and participate in external functions with other members of your team.
• Complete your 90-day self-evaluation and performance review with your manager.
• Partner with your manager to establish your long-term goals for the remainder of the year
• Contribute to Third Way and MPP communications objectives where requested.

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In addition to competitive salaries, your health and wellness is our priority. We offer a comprehensive benefits package which includes Medical, Dental, and Vision insurance; Health Reimbursement Account (HRA); and Flexible Spending Account (FSA, DCA, Parking, and Transit); Life Insurance; Accidental Death & Dismemberment Insurance; Retirement plan; Accrued Paid Sick and Vacation leave; Long-term Disability, Employee Assistant Program (EAP).

Third Way is committed to the health, safety, and wellness of all employees, candidates, stakeholders, and communities. To support that commitment, all current and newly hired employees must provide proof of COVID-19 vaccination. Proof of full vaccination status will be required after an offer of employment is extended and accepted. Failure to provide proof of full vaccination before the start date will result in the offer of employment being rescinded.

Third Way offers a hybrid work environment to support our employees’ healthy work-life balance. This position is based in Washington, DC, and Third Way’s in-office days are Tuesday, Wednesday, and Thursday.

Third Way is an equal-opportunity employer committed to non-discrimination. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.