Third Way is a national think tank that champions modern center-left ideas. Our agenda is built on the bedrock belief that for political movements to succeed in our political system, they must relentlessly reimagine their policies, strategies, and coalitions. We are fighting for opportunity, so everyone has the chance to earn a good life; progress on social issues, so all have the freedom to live the lives they choose; and security, so we are protected from the global threats of the 21st century.
Take your career to the next level at Third Way. We are committed to the professional development of our staff. As a member of our team, creativity and collaboration are encouraged and expected. Our new office space was specially designed to facilitate team projects and allow for groups large and small to brainstorm, discuss an idea or proposal, or map out a strategy.
Third Way is an equal opportunity employer that celebrates, supports and promotes diversity, equity, and inclusion. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.
Third Way is looking for a Scheduler/Special Assistant who reports to and supports the CEO. This position will maintain the schedule, travel plans, and board activity for the CEO. This position involves managing schedules and organizing meetings for the CEO and occasionally other members of the executive team; researching, drafting, and editing materials; organizing events; and performing other tasks as needed. This position calls for a highly organized individual with strong writing skills; the ability to prioritize competing demands; and the ability to manage relationships.
As the Scheduler/Special Assistant, a typical day might include:
- Managing the CEO’s calendar to ensure schedules are handled and organized efficiently and professionally, including:
- Scheduling internal and external meetings
- Keeping the CEO informed of and prepared for upcoming commitments
- Organizing and coordinating travel logistics, itineraries, and agendas
- Preparing materials for meetings and travel
- Regularly reminding the CEO of commitments, calendar obligations, and weekly to-do list
- Planning meetings, conference calls, and staff events, including regular management committee meetings and all-staff meetings.
- Completing administrative tasks, including:
- Drafting, proofreading, and/or editing a wide range of internal communications, reports, talking points, and presentations
- Tracking, monitoring, and reconciling monthly expenses and credit card receipts
- Drafting correspondences to external contacts
- Maintaining files and other important documentation
- Other administrative tasks, as needed
- Working closely with the Business Operations and Finance Teams, in addition to other program areas
- Identifying areas for additional support in alignment with organizational needs
- Serving as the secondary contact for the Board of Trustees and their staff, including:
- Establishing warm relationships with the Board of Trustees staff
- Monitoring communications with the Board to ensure correspondences are handled efficiently and effectively
- Maintaining the Board of Trustees roster and renewal terms
- Coordinating and scheduling all meetings between the CEO and the Board
- Providing fundraising support to the CEO, including:
- Compiling and proofreading prospective donor pitches and tracking appropriate follow-up
- Maintaining an active donor database with all meetings the CEO has had with donors and each donor’s complete giving history
- Monitoring the stewardship process to ensure the CEO follows-up with donors after their contribution has been received
- Ensuring all required fundraising documentation are properly maintained and saved
- Managing all aspects of event planning for the Board of Trustees meetings, including:
- Selecting meeting venues and logistical needs for each meeting
- Generating and distributing invitations
- Collecting RSVPs and providing regular attendance updates
- Preparing and compiling meeting materials in advance of meetings
- Attending meetings to record meeting minutes
- Supporting the CEO’s communications efforts with the Board of Trustees, including:
- Overseeing projects to write, edit, and distribute weekly Board of Trustees emails
- Assisting the CEO with drafting of regular email correspondences to the Board
This might be the job for you, if you:
- Enjoy working collaboratively with others
- Can keep others on track and informed
- Pay attention to details and take pride in your work
- Are curious and eager to learn
- Think on your feet and can adapt to changes effortlessly
- Communicate clearly in writing and can speak eloquently when describing Third Way’s mission
- Are motivated and driven by your passion to build sustainable solutions
- Are proficient with Microsoft Office applications
- Have strong organizational and time management skills
- Are diplomatic at communicating with staff and external contacts
- Have the ability to work independently and handle confidential information
In the Third Way Culture, we are looking for…
- Self-starters: People who see and seize opportunities, take risks, learn from failure, and will bring a sustained passion for our mission.
- Collaborators: People who work in teams—sharing ideas, brainstorming, co-authoring products, and advancing its shared priorities.
- Creators: People who foster divergent thinking; that aren’t afraid to take on the orthodoxies of the left or the right. Team members come up with original insights, find unique ways to look at data, and challenge their preconceptions.
- Results-oriented: People who function with an organizational commitment to clear objectives, ambitious timelines, accountability for results, and a focus on impact.
- Respectful: People who embrace the diverse perspectives of everyone and fosters the values of diversity, equity, and inclusiveness at all times.
WITHIN 1 MONTH, YOU'LL...
- Participate in Third Way’s comprehensive onboarding program. You’ll learn about all aspects of Business Operations, which includes benefits, IT, finance, and office operations.
- Meet your Third Way Buddy, be introduced to the entire staff, and start to learn the TW’s culture.
- Learn our current processes for payroll, compliance, and labor tracking, and how you will partner with Finance and the rest of the Business Operations team on these processes.
- Participate in weekly one-on-ones with your manager to ensure you fully understand the expectations of the job.
WITHIN 2 MONTHS, YOU'LL...
- Gain an understanding of each employee’s role and their contribution to the organization.
- Sit in on a riveting story about Third Way’s history with one of the original founders of Third Way. You will learn about our successes, as well as our failures. This will also afore you the opportunity to learn about future direction.
- Incorporate TW’s Style Guide and Production process into your work products.
- Participate in, at least, one of our internal Professional Development trainings or a Center for Fun activity.
- Learn and experience TW’s commitment to diversity, inclusion, and respect in the workplace.
WITHIN 3 MONTHS, YOU'LL…
- Feel a sense of comfort and familiarity with the staff, your team, and your work.
- Bring new ideas and suggestions to your weekly one-on-ones with your manager.
- Attend and participate in external functions with other members of your team.
- Complete your 90-day self-evaluation and performance review with your manager.
- Partner with your manager to establish your long-term goals for the remainder of the year.